Who are we?
The IASC is a US-based 501(c)3 non-profit organization, with its legal address at 513 North Park Avenue, in Bloomington, IN, USA. The IASC Secretariat currently is currently hosted by Utrecht University and is located at Drift 6, Utrecht, The Netherlands. As a significant number of IASC2019 participants will be EU-citizens, IASC will comply with the General Regulations on Data Protection (GRDP), which are in effect from May 26, 2018. For the full context of the GRDP, we kindly refer you to the official EU information website, https://www.eugdpr.org/.
What information do we collect?
We only collect and store the personal data that you permitted us to collect and store. We will only collect and store personal data that are absolutely required for the purpose these data should serve. The amount and the nature of these data depend on the services you allow us to use these data for; please see the table below.
|Purpose||Required data||External party/parties involved|
|Abstract submission and registration|| ||Pontifical Catholic University of Peru, Universidad de los Andes (Bogotá, Colombia), reviewers|
|Payment by credit card|| ||Stripe (GRDP-compliant), PayPal (GRDP-compliant)|
|Membership payment by bank /wire transfer|| ||Chase Bank|
|Mailings|| ||SendInBlue (GRDP-compliant)|
Use of data by external parties
The IASC has selected well-known partners to support the services and activities of the IASC. The IASC has ascertained that these partners will be compliant with the GRDP.
Current partners are:
The Stripe payment system is used for payments due via credit card. Name and credit card details are only used by Stripe to complete the payment and are not stored by the IASC. When performing payment via Stripe, you accept the policies set by Stripe (see https://stripe.com/nl/privacy).
The PayPal payment system is used for payments due via credit card. Name and credit card details are only used by PayPal to complete the payment and are not stored by the IASC. When performing payment via PayPal, you accept the policies set by PayPal (see https://www.paypal.com/us/webapps/mpp/ua/privacy-full).
When you pay any amount due via bank or wire transfer, data provided to complete the payment will be managed via Chase Bank, where the IASC bank account is located. As Chase Bank only has US-based customers, Chase Bank has no explicit GRDP-policy, but is compliant with all privacy conditions set by the US banking system. Any information will be used and stored in accordance with the conditions set by Chase (see https://www.chase.com/digital/resources/privacy-security).
Stichting Antenna (Antenna Foundation) is a Dutch foundation that hosts the IASC2019 website on its servers. Although Stichting Antenna has server access for IT maintenance purposes, it is not provided with access to any personal data you provide. Also, Stichting Antenna has no login details that give direct access to any stored data. Stichting Antenna is GRDP-compliant.
Utrecht University hosts the IASC Secretariat and as such provides the infrastructure to enable the IASC Secretariat to perform its duties. In consequence, Utrecht University’s IT-support staff will have access to the hardware used by the IASC Secretariat. The IT-support staff will however not be provided with access to any personal data of IASC-members and/or -contacts. Utrecht University is GRDP-compliant.
Pontifical Catholic University of Peru (PUCP)
Universidad de los Andes (Bogotá, Colombia)
Right of disclosure / right of change
As the data we store are your own personal data, you of course have the right to ask which data we have stored and to request desired and/or required changes to the stored data. In order to execute this right, please send an e-mail to the IASC Secretariat (firstname.lastname@example.org) stating the data it concerns. We will follow up on your request as soon as possible, but at the latest within 30 days after receiving your request.
Right to be forgotten
In case you want your data removed from our databases, please send an e-mail to the IASC Secretariat (email@example.com) via the e-mail address you are registered with the IASC. We will follow up on your request as soon as possible, but in any case within 30 days after receiving your request.
How long will we keep your data?
We will keep your data no longer than necessary or as required by legal obligation. This means the following:
- Data provided by you to the IASC for sending you the newsletter, sending you specific, tailored information, or for networking purposes will be removed from our databases within 30 days after we have received your request.
- Data required to manage your membership of the IASC will be stored until ultimately 2 years after your membership expires.
- Computers and internet connections used for handling your data are and will be secured as well as is feasibly possible against hacking, malware, and use by unauthorized persons. The IASC Secretariat will use all security measures provided by the host institution, i.e. Utrecht University.
- All persons authorized to access any personal data will be bound by a confidentiality agreement not to disclose this information to persons not having authorization to access these data.
- Daily server back-ups of all data are made in order to be able to restore any damage caused by material or technical incidents.
Please note that some events at IASC2019 may be recorded via video or photographs. As some of these recordings may be broadcasted or used on the internet and/or social media, you should be aware of the chance of being in one of these recordings; due to the size and logistics of the event it will be impossible to avoid this. We will however of course do everything possible to prevent any improper use of any recordings. In case of any problems, please contact the local organizers via firstname.lastname@example.org, so we can find a suitable solution for all parties involved. Please do note that due to the massive use of cell phones IASC nor any of the hosting institutions can be held responsible and/or liable for any recordings made by other third parties.
Our website automatically stores technical data when you use the website. These data are non-personal and anonymous and not retrievable to individuals.
Our websites uses functional and analytic cookies. These cookies are used to improve the performance of the website and to analyze how the website is being utilized by its visitors. These cookies are anonymous. Cookies are also used anonymously in our newsletters to analyze the results of mailing campaigns. Please also note the references to social media cookies below.
Please also note that the IASC can not bear responsibility for any use by third parties of any information made public via the IASC website. In case of any alleged infringements or improper use, we suggest you to contact the IASC Secretariat via email@example.com, so we can contact the parties involved.
In case of emergencies
Remarks, suggestions, complaints
In case of any suggestions, remarks, or complaints regarding the handling of your personal data, we kindly ask you to contact the IASC Secretariat via firstname.lastname@example.org. We will then try to resolve the issue as soon as possible.
Changes to this policy